HR Coordinator
Who we are
Ed2Chat International is a US-based company committed to providing a variety of cost-efficient, professionally trained, motivated remote workers for individuals and their organizations so they can focus on growing their businesses. We pride ourselves in assisting companies in reducing costs and increasing efficiency, leading to massive growth. Our strength comes from our global community and our power is driven by leveraging that to connect our clients with top talent worldwide.
Job Purpose and Role
We’re looking for an HR Coordinator focused candidate with experience in onboarding/ offboarding, administrative support, data tracking, documentation, and systems management. The ideal person is highly detail-oriented, organized, process-driven, and comfortable working with spreadsheets, audits, follow-ups, and maintaining accurate records across multiple systems.
Key Responsibilities:
Consultant Lifecycle Coordination
- Assist with onboarding and offboarding processes for consultants, ensuring all required steps are completed accurately and on time
- Coordinate offboarding activities including sending communications, deactivating system access, and arranging laptop returns
- Send reminders and follow-ups to ensure required documentation or updates are completed
- Maintain trackers to ensure all onboarding and offboarding steps are properly documented
Administrative Monitoring & Follow-Up
- Review reports, activity records, or system data to identify missing information or inconsistencies
- Flag incomplete records or potential issues for the team to review
- Send reminder emails or follow-ups regarding missing information or required updates
- Monitor consultant information across systems to ensure records remain complete and accurate
System Integrity & Data Audits
- Conduct data integrity audits across internal systems such as Salesforce, Rippling, and other operational tools
- Compare records across systems (e.g., Rippling vs. Salesforce) to ensure consistency and accuracy
- Identify discrepancies or system issues and escalate them to the appropriate team member
- Assist with credential verification and maintenance for consultants
Documentation & Process Management
- Update and maintain internal operational documentation, policies, and process guides
- Maintain internal trackers and ensure records are organized, accurate, and up to date
- Identify missing updates or overdue items that require follow-up
- Assist with maintaining operational workflows and improving documentation processes
Operational Administrative Support
- Assist the operations team with routine operational and administrative tasks
- Respond to basic administrative inquiries and route more complex questions to the appropriate team member
- Assist with compiling basic data summaries or reports when requested
- Track recognition for internal company recognition initiatives and award ceremonies
Qualifications:
- 2+ years of experience in operations, HR coordination, administrative support, or similar roles
- Strong attention to detail and organizational skills
- Excellent written communication skills
- Ability to analyze information and identify discrepancies
- Proactive problem-solving and critical thinking skills
- Comfortable working in a fully remote, fast-paced environment
Technical Requirements:
- Proficiency with Microsoft Office tools, especially Excel
- Experience with Salesforce, Microsoft Planner, or similar project/CRM systems is a plus
- Ability to manage and audit data across multiple systems
Preferred Qualifications:
- Prior experience supporting HR operations, onboarding/offboarding, or workforce operations
- Advanced Excel skills (data validation, reporting, basic analysis)
Location: Remote
Job Type: Full Time, Independent Contractor
Work Schedule: Monday–Friday, US Business Hours